Destination wedding invitations differ from traditional, tired church wedding invitations. Too much detail confuses guests, and you want to celebrate!
Skip the dry “The future Mr. and Mrs. Smith request the honor of your presence,” or that one where the parents send out the invitations on behalf of their darling children to be wed. How riveting.
You want your guests to need to get the heck out of dodge and to your destination wedding stat. Let them feel the exuberance expressed in the invitation — particularly if they can feel the wind in their hair and the sand in their toes. Your wording and details must reflect that vibe, along with your joy. Here are nine things to include on your destination wedding invitation.
You don’t want to include too much information to overwhelm your guests. Block in the basics before fleshing out how to book the hotel and RSVP. Place these basic details front and center:
Details on Resort and Blocked Rooms
Before confirming, guests want to know more about where they will stay and what rooms are blocked, but you can cleverly include this in the booking details.
You don’t want to include a big wall of text in the middle of your beautiful destination wedding invitation, so enclose a wedding accommodation card that makes for a handy reference. Match the design of the original invitation.
Try the wording, “For your convenience, we have reserved a block of rooms at the Mar del Sur in Puerto Vallarta, Mexico. When booking, please call (phone number) and mention the Jones-Smith wedding to snag the special discount.” Always include this information on your website.
The RSVP is no formality when it comes to a destination wedding — it’s an urgent need-to-know. Your resort bookings, catering and other details depend on timely RSVPs. When you know who will attend, you can budget and plan with accuracy.
Say the caterer requires the final headcount by Sept. 20, but the resort deadline ends on Sept. 10. Ask for the RSVP by the first of September. That way, you have plenty of time to get all the details organized and submitted, and include any stragglers if you feel the need. Instruct guests to RSVP on your website via the included link or the RSVP card enclosed. You should send your save-the-date about nine months in advance, and experts recommend you send all invitations at least three months before the wedding. This gets expensive for everyone.
Some people feel entitled to invite themselves to your destination wedding as if it were another vacation. Someone will unabashedly ask for an invitation, and others will bring along more than plus one. Clearly mark who you expect your guests are on your invitation, such as “Significant other welcome.”
What if your destination wedding isn’t kid-friendly? How do couples include that in their destination wedding invitations?
Families can feel left out and hurt if they can’t bring their child. So, you must be clear but sensitive in your approach. Instead of listing “no kids” or “adults only,” slip it into the resort information: “The bride and groom have secured a discounted group rate at the all-inclusive, adults-only luxury resort Mar del Sur.”
This leaves room for you to include children in post-wedding celebrations, so no one leaves left out. The mention is also close to your basic details, so no one can miss it as an excuse.
Include more information about the rehearsal dinner and welcome reception on your paper destination wedding invitations, or refer guests to the website.
Don’t forget to include the link to your website. Guests can log in to view a longer and more organized itinerary, and you can protect invite-only events with password access. You can always include an asterisk next to booking information or pre-wedding event announcements informing guests to see the website for additional details.
Let others know you plan to celebrate once you return from your destination wedding and honeymoon. Include one or two lines before the request to RSVP, and point them toward the website. “We hope you will attend our After I Do Barbecue once we return. Please visit our website for more information!”
You can simply mention it, and mail or email out an invitation with plenty of notice once you return, depending on the formality of your wedding planning process. Keep how and when you send your invitations consistent, but the website creates a great reference point for all.
The RSVP area makes for a great chance to end your invitation on a powerful, exciting or humorous note with a call to destination action, such as, “So, let us know: Will you dance on the beach with us or prefer to Netflix and blanket burrito that evening?”
Don’t wait too long to send out your destination wedding invitations — give at least three months’ advance notice. Choose a reasonable time for both you and your guests. Soon, you’ll celebrate your destination wedding with your loved ones and start a beautiful life together with your partner.